InstaPix T&C’s

UPDATED 5th DECEMBER 2020

Instapix Terms and Conditions

Clients are required to choose in advance whether they require an enclosed ‘inflatable’ booth or an open ‘studio’ style booth setup.

All printed media is 6′′x 4′′ in size and can be personalised with a logo or text. This must be provided well in advance to ensure that it can be included on the prints.

All photobooth bookings rely on the interaction of guests. The photographer will endeavour to ensure the guests are fully aware of how to use and participate in the photobooth service. If a package with unlimited prints has been chosen, this is subject to fair usage to ensure the enjoyment of all guests.

Props will be provided, however if a client wishes to supply their own, this will be accommodated. Anything wearable may be temporarily unavailable due to covid-19.

COVID-19 AMENDMENT – Due to the ever changing restrictions and requirements surrounding the pandemic, the way the booth may operate at any one time is subject to change. Hand sanitiser will be available to use, the amount of people in the booth at any one time may be restricted and props will be regularly cleaned during the event. However, guest cooperation is required in ensuring we remain covid safe and able to operate, so if there are any concerns for safety we reserve the right to close the booth at any time to clean or restrict the numbers coming in.

In the unlikely occurrence that there is a failure in the equipment used in providing the photobooth service (such as the computer system or printer), the booth may have to operate in a different way. For example, the prints may not have the watermark/text added, or in the case of printer failure, prints may need to be sent to you after the event. I will do my best to inform you if there is a problem during the event.

There is a requirement for a minimum area to be provided with 3.5m x 3.5m of useable space. If props are to be supplied, I will also need a space to one side large enough to stand a table. With the inflatable booth, there needs to be height clearance of 2.8m also. A powerpoint will also be required. If these requirements are not met upon arrival, and no alternative area can be found, the client agrees that this will class as a cancellation of service and no refund will be due.

All photographs will be uploaded into a viewing gallery on http://www.facebook.com/instapixbooth2020 unless otherwise agreed. This is for guests to share and tag for the full social experience. If you would prefer for this not to take place, please ensure you state this when returning this form.

Cancellation within 30 days of your event will result in the full balance becoming payable, unless a change of date can be agreed. In which case your booking fee will be carried forward to the new date. in any case the new date must be within 60 days of the original event booking.

Cancellation prior to 30 days before your event will result in loss of booking fee, unless a change of date can be agreed. In which case your booking fee will be carried forward to the new date. In any case the new date must be within 60 days of the original event booking.

When a cancellation is forced as a result of a COVID-19 restriction, the booking fee will be refundable only if a change of date cannot be arranged.

Please be aware that a forced cancellation would only be accepted if the lockdown/restriction banned your event from taking place, or photographers from working when the event is due to take place. Any other reason for cancellation would result in charges as per above clause. A reasonable amount may be deducted from any refund to cover any work already undertaken such as home visits, design work, pre shoots etc.

In the unlikely event that Dave Hudson Photography needs to cancel your booking for any reason, you will be entitled to a refund of any money paid.

Any images or copies of images whether stored digitally or otherwise and any computer program including any source or object code, computer files or printed documentation relating to such images are protected by the Copyright and Design Act 1988 and remain the copyright of The Photographer(s) at all times unless there is express written agreement to the contrary. It is contrary to the Act to copy or allow to be copied photographically, electronically or by any other means an image created as part of this contract without the written permission of the Photographer(s). No post-editing is permitted in any way to files supplied by Dave Hudson Photography without written consent.

The Photographer(s) will maintain Public Liability and Professional Indemnity insurance at all times. However, in the unlikely event of a total photographic failure or cancellation of this Contract by either party or in any other circumstance, the liability of one party to the other shall be limited to the total value of the Contract.

For safety reasons, no food or drink is permitted within the area being used by Dave Hudson Photography for the purposes of the photobooth. Signs will be posted in the area to let guests know. No liability will be accepted for any injury or losses etc as a result of this not being adhered to by anyone present at the event. The photographer reserves the right to refuse to continue with the service should this important rule be ignored. This will be treated as cancellation and there will be no entitlement to a refund of any kind.

Neither party shall be liable for any indirect or consequential loss.

All information provided in this booking form/terms and conditions shall only be used in conjunction with this booking. All data is stored securely & in accordance with my privacy policy – available to view at at http://www.davehudsonphotography.co.uk